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Colleges and universities

Case management for campus victim services

Campus advocates hold some of the most sensitive records at a university. Collaborate keeps them in one confidential place, configured to your school's intake, services and funders.

Book an intro call Who we serve

Campus intake

  • Capture student status, housing and campus affiliation on forms you build in a drag-and-drop editor.
  • Demographics are captured once and shared across every case and form.
  • Students can complete assigned forms, give consent and see documents you release through a client portal, in English or Spanish.
The Collaborate client portal in Spanish: a student's forms to complete and a document shared with them

Services you record

  • Victim advocacy, crisis intervention, counseling, progress notes, Title IX and legal advocacy, shelter and housing: each is a form you control.
  • Scored screening forms such as PHQ-9 and GAD-7.
“We wanted to break down the silos between our various programs, and the Referral Module is a fluid way to standardize and track our workflows.”
LeeAnne WoodsDirector of Grants Management & Program Evaluation, Center for Hope

Confidential by design

Each office, its own program

Each office sees only its own program. Access is set per person, per program.

Every access logged

Every access to a sensitive record is audit-logged, and you can require MFA for every user.

Isolated data

Each organization's data is isolated inside the database itself.

The audit log for a case in Collaborate: who viewed or changed each record, and when

Prevention and outreach

  • Workshops, trainings and awareness events keep attendee rosters.
  • Each registered participant gets their own pre and post survey link, so you can show what changed.
A prevention workshop in Collaborate with a pre and post survey link for each registered participant

Funder reporting

  • VOCA fields are built in, and the Funder Compliance tab shows what is Met and what is a Gap before a report is due.
  • VAWA reports cover your Office on Violence Against Women campus grant.
  • Ask the reporting agent, the AI assistant that runs your funder reports, for your VOCA, VAWA, SASP, NCA, HMIS, IFSATS or TANF report in chat. Collaborate's tested reports compute the numbers, so they match every run.
The Funder Compliance tab in Collaborate: each VOCA data point, whether it is Met or a Gap, and the field that captures it

Network Ninja is HIPAA compliant and audited annually for both HIPAA and SOC 2 Type 2. Trust Center

See it configured for your programs.

Bring your forms and your funder list, and we will show you how they fit.

Book an intro call