Hundreds of CACs across the U.S. and Canada use Collaborate to run their organizations.

400+ Children’s Advocacy Centers across the U.S. and Canada - including many statewide CAC networks - use Collaborate to run their organizations. Dozens more are joining them each month, welcoming the ability to actually use their data to improve outcomes, while still providing all their funders with grant reporting.

“BCAC has never been satisfied with 'good enough' and looks to seize upon opportunities to embrace new technologies and data analysis to be able to provide the best service possible for every child and every community.”

Adam Rosenberg headshot Adam Rosenberg
Executive Director, Baltimore Child Abuse Center

Unlike traditional case management platforms, Collaborate’s smart data model supports CACs’ complex relationships requirements, automatically.

This sort of sophisticated data integrity - unique to Collaborate - means your data can be accurately managed, mined to extract truly meaningful insights, and reported on.

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Trusted by Leading Advocacy Centers

18 of the top 20 highest grossing CACs rely on Collaborate, including National Children’s Advocacy Center. Their focus on actionable data and improving outcomes helps keep them well funded.

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Tailored Case Management Software, Built for CACs

Collaborate was designed to improve accuracy and save time for CAC staff, so you can minimize “deskwork” and concentrate on helping Clients. Each organization does things a bit differently, so the software is customized to match your unique workflows.

Streamlined, Accurate Data Management

You’ll leverage Network Ninja’s decades of experience, along with Collaborate’s intuitive software design, to help maximize efficiency and accuracy for your data management processes.

Intelligent Conflict Checks help prevent duplicate entries, using exclusive technology to find “sounds-like” matches - even when names are misspelled. Data entry for CACs has never been quicker or more accurate than in Collaborate.

“There are many things in Collaborate that streamline your workflow. Sometimes it’s so fast and easy you don’t even realize how many steps were saved by what the system figures out for you.”

Ted Buckenham headshot Ted Buckenham
Collaborate Trainer & Former CAC Executive Director, Network Ninja

Funder-Focused Reports

Collaborate supports the most popular CAC funder Reports, like NCA, VOCA, United Way, VAWA, and PSSF. Ad-hoc Reports are just a few clicks away, and saved Reports can be shared with everyone in your network.

Tight Security for HIPAA Compliance

Collaborate was developed with HIPAA compliance in mind. Roles & Permissions allow you to restrict access to PHI only to users that need it, while Multi-Factor Authentication adds an additional layer of security.

Combined with firewalls, vulnerability testing, automated identification and response to security events, and encryption everywhere, Collaborate works overtime to help keep your data secure.

HIPAA Primer for CACs: It’s Not Spelled Like HIPPO

Network Ninja and Collaborate created a presentation called “It’s Not Spelled like HIPPO,” which is a practical and social-worker friendly HIPAA primer for CACs.

Watch the HIPAA Primer

Easy to Use for Your Entire Team

Collaborate is used by thousands of social workers and other very vocal specialists that aren’t traditionally “enthusiastic about technology” - they just need it to work - so its success depends on being user friendly. The combination of intuitive design and tailored functionality makes the software simple and effective.

“Our therapy staff found that Collaborate is easy to navigate and was customized specifically to streamline therapy services and data entry.”

Kelli Mukaddam headshot Kelli Mukaddam
Data Specialist, National Children’s Advocacy Center

Leaving NCATrak? No Problem.

Network Ninja has successfully completed hundreds of data migrations over the years. In 2018 alone, we migrated over 1.4 million case records into Collaborate implementations - many from NCATrak.

Bottom line: Network Ninja has the experience and expertise to seamlessly transition your CAC from your legacy database. Whether you’re upgrading from NCATrak or another system, your data will be integrated into Collaborate, where it’ll be usable and reportable.

See How Collaborate Works for CACs

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How Can Collaborate Be Used?

Standalone Implementation

Perfect for small, medium, and large implementations that have multiple programs but don't need to communicate directly with other organizations that use Collaborate.

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Hundreds of Children’s Advocacy Centers (CACs) use Collaborate.

Collaborate for Networks

Offered for groups that need to communicate and securely share sensitive data between other organizations that use Collaborate.

For Networks of Organizations

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Collaborate for Networks is a perfect fit for statewide Children’s Advocacy Center (CAC) networks.

Who Uses Collaborate?

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Children’s Advocacy Centers of Georgia

Member of the National Children’s Alliance, The Children’s Advocacy Centers of Georgia, Inc. is Georgia’s statewide membership association of 50 local children’s advocacy centers.

Client Profile

  • Dozens of networked Children's Advocacy Centers (CACs), each with own private customizable instance
  • CACs able to search through entire state database of clients, caregivers, and offenders
  • Statewide reporting
  • Mix of Multi-Disciplinary Teams (MDTs) and non-MDT children’s advocacy centers
  • 500+ users, years of case data, tens of thousands of cases, hundreds of thousands of services

The LGBT Community Center

New York City’s Lesbian, Gay, Bisexual & Transgender Community Center empowers people to lead healthy, successful lives.

Client Profile

  • Elaborate case notes and status tracking
  • Mental Health and Medical focuses
  • On-site labs and referrals, including STD testing and results tracking
  • Group counseling and Community Outreach
  • Sophisticated reports and integrations, including Medicare, Medicaid, and Private health insurance (UB-04)

Douglas County Department of Corrections

The Douglas County Department of Corrections promotes public safety by effectively managing individuals in secure custody and Community Corrections by offering programs to prepare individuals to successfully return to society.

  • Serving multiple departments, National Commission on Correctional Health Care and ACA accredited
  • Second Chance funded
  • Class Management, Work Release, and RAP (Re-entry Assistance Program)
  • Service focuses include Substance Abuse, Mental Health, Education, and Medical
  • Integrations with other County department databases, can share information when appropriate

Hope For The Warriors

Hope For The Warriors works to enhance the quality of life for post-9/11 service members, their families, and families of the fallen who have sustained physical and psychological wounds in the line of duty.

Client Profile

  • Portal that allows HFTW clients to request services, fill out forms, and check appointment schedules
  • Direct correspondence between staff and clients
  • Complete Biopsychosocial (BPS) model processes
  • Other services tracked include financial assistance, career transitioning, and spouse & caregiver scholarships

The Spot / Project Ark

The Spot / Project Ark is a cooperative focusing on social justice and health care for at-risk youth.

Client Profile

  • Collaborate facilitates all data management and reporting for SPARK
  • Medical services, mental health counseling, sexual and reproductive health services
  • Work development / workforce coaching services
  • Substance abuse counseling
  • Fully electronic medical records, charting, even immunization records

New York City’s YMCA

The YMCA of Greater New York is committed to serving the immigrant population of the City, and, in response to their needs, has opened New Americans Welcome Centers to help immigrants achieve literacy, cultural competence, and self-sufficiency.

  • Learning management for all of Greater New York’s YMCAs
  • 21 sites, 100s of users, tens of thousands of students
  • Collaborate manages their Class Offerings, Workshops, Lesson Plans, and Certifications
  • iPad support for signing intake documents and learning management attendance sheets
  • Web-based software key for such a spread out user-base

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Why Use Collaborate?

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Cut out the Paper

Let Collaborate do the heavy lifting. Collaborate adjusts to your workflow and processes, not the other way around.

“Prior to Collaborate, we were using paper charts…”

See what The Spot has to say about Collaborate vs. Paper.

  • Use your existing forms, electronically
  • No more boxes of folders, no more spreadsheets
  • Clients can sign documents using smartphones, tablets, or computers
  • Save everything in one place

Fully Customizable

Don't mess with a good thing - keep your workflows where they work, use our templates where they can be improved upon.

“…it’s like partnering with architects, engineers, and systems designers!”

See how we went above and beyond with Casa de Salud’s customizations.

  • We'll customize and configure Collaborate for you, good to go at launch
  • Afterward, as requirements change, make configuration changes on your own
  • Grant requirements change frequently, so can Collaborate's reports
  • Our expert software developers can accommodate your specialized requirements

Fast and Secure

Directly on the Internet backbone, and actively monitored for security, so you're safe and sound.

Assist America uses Collaborate’s admin capabilities to configure who can access Collaborate from where, and even automatically lock accounts if something suspicious is happening.

  • High-grade encryption
  • Users can be granted access to what they need, only
  • Stable and scalable platform
  • Hourly backups means disaster avoidance


Hosted and maintained by us, for you.

New York City’s YMCA and Children’s Advocacy Centers of Georgia both make use of Collaborate’s cloud-based nature to allow users spread across a large area to access their database securely, using a web browser. Assist America does it worldwide.

  • No need for additional systems or network administrators
  • No software to install
  • Lightning fast, with as much bandwidth, processing power, and storage as you need
  • Access from anywhere, any time

Easy to Use and Understand

Developed and constantly improved upon, since 1998, we take our clients feedback seriously. Easy to use, even for the most technology-averse.

Our userbase is diverse, but most are not organizations that traditionally rely heavily on technology. Take a look at how some of our features work, simple and straightforward.

  • Intuitively designed interface
  • Simple to navigate
  • Dedicated support staff to assist
  • Online support & issue reporting

Substantial Cost Savings

Software is a tool to help you perform better, with less effort. Let it handle the grunt work and tedium, allowing you to focus on your real goals.

“…making for a highly efficient client experience and delivery of services”

See how Collaborate streamlined The Center’s processes and reduced overhead.

  • Significant reduction in organization communication overhead
  • No annual or "per seat" license fees
  • Increased productivity and lower administrative costs
  • Reports that used to take weeks now take seconds!

What's New with Collaborate?

Want to Try Collaborate?

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