
Paperless, Automated Forms
Say goodbye to paperwork. Collaborate automates your manual processes and digitizes all your paper forms.
Client Intakes and other elements are tailored specifically for your organization.
Every module in Collaborate was designed in collaboration with our non-profit clients to best serve their case management needs. There are hundreds of modules to choose from - here are some of the most popular features.
Say goodbye to paperwork. Collaborate automates your manual processes and digitizes all your paper forms.
Client Intakes and other elements are tailored specifically for your organization.
Each piece of data you store in Collaborate can be reported on, accurately.
1-click NCA, VOCA, VAWA, United Way, and dozens of other standardized Reports are available. Need custom Reports? Generate them on the fly, or let our data scientists create and save them for you.
Store all your Documents in Collaborate, while pulling relevant Case info into them, automatically.
Collect Electronic Signatures from Clients and Service providers, including telehealth forms. Signers can add signatures from any device.
Assign Tasks to yourself or other Users with due dates associated with them.
Then track their due dates via a personalized Calendar, and receive email or SMS Alerts about specific Tasks coming up. Scheduled Services show up on your Calendar too.
Visualize your data in Collaborate with charts and graphs, including:
Streamlined forms that match your existing workflows will save time and improve accuracy.
Avoid duplicate entries and locate difficult to find Cases with intelligent conflict checking, performed automatically for each new Intake.
Save Notes directly to a Case or Service for easy viewing later.
Avoid re-entering duplicative information while saving several minutes for each related Intake.
View a detailed history of every action taken for each client in the Client Service Log.
Quickly kick off an Intake when potential Clients call your hotline, then convert to full Cases later.
All of your Clients, Associated Persons, and other Contacts have their own Profile pages in Collaborate.
Here, your multidisciplinary team (MDT) can quickly access demographic information, record and schedule Services, upload important Documents, record Case Notes, and much more.
The Case Review module makes scheduling, staffing, and conducting these sessions simple. (How simple? It’s used to review over 5,000 cases each month.)
Each participant in a Case Review meeting can download a PDF packet beforehand to prepare, and sessions will appear on their Calendar. Add discussion notes for even greater clarity.
Collaborate has dozens of pre-built Services, from medical comprehensive to workforce coaching. But it's not limited to those - you can create your own custom Services with associated criteria to be tracked and managed.
Group therapy and educational sessions are made simple with Collaborate’s Class Management module.
You can schedule Classes, log Attendance, run Reports, and track Outcomes via pre- and post-testing data.
Security is a top priority for Collaborate and Network Ninja. Our servers and software are constantly monitored and updated, and our team is highly trained to protect your data.
A third party firm audited Collaborate and Network Ninja and confirmed our HIPAA compliance.
Multidisciplinary team members’ Permissions can be tightly controlled so that they only have access to what they need.
Everything from a User’s browser to Collaborate, or on the server itself, is encrypted - including backups.
MFA greatly reduces the chances of unauthorized access to your Collaborate implementation.
Administrators can view a full audit of every login or attempted login, and every change to every field in the database.
Collaborate instances are backed up in real-time, to prevent any loss of your data.
Collaborate is accessible on your mobile phone or tablet running iOS or Android. Mobile functionality includes, but is not limited to:
Provide a seamless and easy-to-use platform for your Clients (works great for telehealth).
Information that is currently collected by staff can be obtained from the Client electronically, reviewed by staff, and moved into their Case file or chart with a click.
Bonus: multi-language support.
Quickly log multiple Services at once for a Case and associated Cases.
Type a keyword, and suggested Services will appear in front of the search box.
Quick Batch Simple Services, Courtesy of the Children's Advocacy Centers of Mississippi
Before you Go-Live with Collaborate, our specialists will train your entire staff to use the system - but your education doesn’t end there.
Consult our Training Schedule for weekly webinars covering specific topics, along with open discussion sessions.
Our support team is standing by to help you with any issues you might have with Collaborate.
Submitting support tickets within the app is simple. Phone and email support is also provided.
Run billing Reports and track Invoices based on Service types.
Law Enforcement can track and manage Cases and Legal Dispositions.
Network-wide Reporting and Conflict Checking for statewide and nationwide networks.
Store partner agencies and their staff in Collaborate for easy retrieval and Referrals.
Conduct medical tests and create medical service profiles.
Securely contact other Users on your team with optional Case references.
Conduct Forensic Interviews of Clients and manage interview results.
Track Clinical assessments and health history.
Send SMS alerts (text messages) to Users to remind them of upcoming Tasks, Services, and more.
Contact us and we'll show you all of the amazing features that Collaborate has to offer.