News Item

Track Community Outreach and More in Collaborate

Collaborate was designed to simply and accurately collect and report on Case data for social services agencies. But what about activities that don’t involve Cases at all - like community outreach, or staff training?

Collaborate’s new Activity Module - inspired by Denver Children’s Advocacy Center - makes tracking these efforts a breeze.

“The idea came about because we had experienced challenges in documenting and tracking our wide-ranging community outreach work,” explains Zach Carlson, Director of Finance & Operations at Denver CAC. “We were entering data into a number of Excel files, which was causing headaches.”

While Collaborate was working well to track Case-related Services data, Carlson says they needed an integrated way to securely collect and report on activities like Support Groups, Community Events, and Prevention efforts. “We were concerned about the safety of this data [outside Collaborate], consistency in data tracking, and also that we were not appropriately capturing all of the work that we were doing,” he says.

The Integrated Activity Data Solution

“Our motivation for the Activity Module was based more on documentation of activities as opposed to active management,” Carlson notes. “We are using the Activity Module to document all of the work that we do outside of our mental health treatment and forensic interview programs.” These activities include:

  • Prevention,
  • Group mental health consultation,
  • Support groups,
  • Trainings,
  • Community events, and
  • Outreach efforts for new partnerships.
“The Activity Module has been very helpful in streamlining our data entry and it is very convenient having all of our data in one place. We love the flexibility that the module allows in adding new types of activities.”

Headshot of Zach Carlson.

Zach Carlson

Director of Finance & Operations, Denver Children’s Advocacy Center

Get Started with Activity Module

  1. Create some Activity Categories - Here, we’ve added ones like Community Outreach, Events, and Training.
    Screenshot of Activity Categories in Collaborate.

  2. After addings some Activity Types - like Fundraisers and Resource Fairs - you can record or schedule your efforts.
    Screenshot of Activity Types in Collaborate.

  3. With Activities recorded, you can run Reports on them, including charts and graphs.
    Screenshot of Activity Report bar charts in Collaborate.

Track Activities Now

Reach out to us if you’d like Collaborate staff to enable the Activity Module on your application (there’s no charge). Check the Training Schedule for upcoming training opportunities on this new feature, and we can also customize the module for you, if you prefer.

Thanks again to Denver CAC for the great idea - social workers always seem to have a lot of those.

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Collaborate is customizable case management software for non-profits and social services agencies.

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Children’s Advocacy Centers of Georgia

Member of the National Children’s Alliance, The Children’s Advocacy Centers of Georgia, Inc. is Georgia’s statewide membership association of 50 local children’s advocacy centers.

CACGA Client Story

  • Dozens of networked Children's Advocacy Centers (CACs), each with own private customizable instance
  • CACs able to search through entire state database of clients, caregivers, and offenders
  • Statewide reporting
  • Mix of Multi-Disciplinary Teams (MDTs) and non-MDT children’s advocacy centers
  • 500+ users, years of case data, tens of thousands of cases, hundreds of thousands of services

South Carolina Coalition Against Domestic Violence and Sexual Assault

SCCADVASA is the statewide partnership of organizations providing services to victims and survivors of domestic violence and sexual assault in South Carolina.

Members include rape crisis centers and women's shelters throughout the state, serving clients 24 hours a day, 7 days a week.

  • Dozens of member organizations, many cross-trained with partner CACs
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LifeBridge Health's Center for Hope

LifeBridge Health's Center for Hope is a comprehensive violence prevention and intervention agency. Programs include child advocacy, domestic violence, community violence, and elder justice for survivors, caregivers, and communities.

  • Referral Module to manage internal and external Referrals, across Programs
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  • Custom Services for Treatment Plans, Clinical Assessments, and Forensic Interviews

Douglas County, Nebraska

Three human services departments of the Douglas County, Nebraska municipal government run on Collaborate, each with their own tailored software implementation.

DCGA Client Story

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The Spot / Project Ark

The Spot / Project Ark is a cooperative focusing on social justice and health care for at-risk youth.

The Spot / Project Ark Client Story

  • Collaborate facilitates all data management and reporting for SPARK
  • Medical services, mental health counseling, sexual and reproductive health services
  • Work development / workforce coaching services
  • Substance abuse counseling
  • Fully electronic medical records, charting, even immunization records

Substantial Cost Savings

Catholic Charities of the Archdiocese of Miami (CCADM) was established in 1931 to serve impoverished families during the Great Depression. Since then, CCADM has grown to offer a diverse slate of Services in the Miami area, including alcohol & substance abuse treatment, child development, behavioral health, elderly assistance, homelessness, and help for immigrants & refugees.

  • Universal Intake to facilitate a quick implementation
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Cut out the Paper

Let Collaborate do the heavy lifting. Collaborate adjusts to your workflow and processes, not the other way around.

“Prior to Collaborate, we were using paper charts…”

See what The Spot has to say about Collaborate vs. Paper.

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Don’t mess with a good thing - keep your workflows where they work, use our templates where they can be improved upon.

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See how we went above and beyond with Casa de Salud’s customizations.

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Directly on the Internet backbone, and actively monitored for security, so you’re safe and sound.

Assist America uses Collaborate’s admin capabilities to configure who can access Collaborate from where, and even automatically lock accounts if something suspicious is happening.

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Hosted and maintained by us, for you.

Children’s Advocacy Centers of Georgia and SCCADVASA both make use of Collaborate’s cloud-based nature to allow users spread across a large area to access their database securely, using a web browser. Assist America does it worldwide.

  • No need for additional systems or network administrators
  • No software to install
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  • Access from anywhere, any time

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Our userbase is diverse, but most are not organizations that traditionally rely heavily on technology. Take a look at how some of our features work, simple and straightforward.

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Substantial Cost Savings

Software is a tool to help you perform better, with less effort. Let it handle the grunt work and tedium, allowing you to focus on your real goals.

“…making for a highly efficient client experience and delivery of services…”

See how Collaborate streamlined The Center’s processes and reduced overhead.

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